About the job

We are seeking an organized and intellectually curious Reference Assistant to join the WeirFoulds Library team on a 6-month part-time contract. The successful candidate will be required to work regularly in the office for a maximum of two (2) days/week and there will be some degree of flexibility to work from home once the incumbent in the role becomes familiar with firm and library department process and technology/applications. This role will report directly to the Team Lead, Senior Reference Librarian.

At WeirFoulds, we pride ourselves on providing the highest level of service to our clients. As such, it is essential for applicants to be dedicated to client service and have a degree of comfort operating in a fast-paced environment. Candidates must be self-motivated, committed to excellence in their delivery, responsive and have excellent attention to detail.

Key Responsibilities

• Manage lawyer book orders, including returns.
• Monitor practice area developments and prepare weekly alerts.
• Assist the reference librarians with research requests and delivery of books and/or documents.
• Review legal memos and create search-friendly titles that summarize legal issues.
• Clerical duties including opening mail, checking in serials, processing invoices, and loose-leaf service filing.
• Perform other duties, as assigned.

Qualifications, Skills and Experience

• At least three (3) years of library experience working in a technical services or public services environment.
• Law firm and/or professional services experience would be considered an asset.
• Experience (not necessarily library experience) in a customer service role with the ability to juggle multiple requests in a timely, patient, and diplomatic manner.
• Prior experience with indexing is an asset.
• Excellent working knowledge of MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Prior experience with document management systems (iManage or similar), library management systems, and online databases.
• Excellent written and verbal communication skills.
• Ability to work independently, yet collaborative in approach, and proactively engages with all stakeholders/ team members.
• Commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial working environment.
• Willingness to occasionally work flexible hours as required.

Candidates who meet the above qualifications are asked to apply online providing both a copy of your resume and cover letter.

The health and safety of everyone at WeirFoulds remains Management’s top priority as we continue to navigate the COVID-19 pandemic. WeirFoulds has a COVID-19 Vaccination Policy that requires full vaccination against COVID-19 for everyone working in or visiting our offices effective September 22, 2021. Accordingly, an offer of employment will be conditional upon the successful candidate providing proof of a Health Canada approved COVID-19 vaccination. Any exemption request will be considered on a case-by-case basis and WeirFoulds will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious or other grounds as required by the Ontario Human Rights Code.

WeirFoulds welcomes applications from all qualified candidates. We are committed to providing an inclusive work environment composed of people with diverse perspectives backgrounds, identities, and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact Amita Bhika, HR Manager at 647-715-3502.

At WeirFoulds, we recognize that we need to advance and to demonstrate equality, diversity, and inclusion in everything we do, internally and externally. We have been working diligently on several key areas, and we recognize that we must do better. Our goal is to put words into concrete action through a number of specific steps. These are described in our official statement on our commitment to equality, diversity and inclusion, which we are pleased to share.

We thank all candidates for their interest however only those selected for further consideration will be contacted.